Duration: 90 hours

Supplies Management Module 2 expands on the basics taught in module 1. This includes an introduction to the Government Procurement Handbook and other essentials of Purchasing. Inventory management and calculations are also introduced at this level.

At the end if the training, participants will be able to:


  • Describe the historical development in Procurement

  • Identify the significance of Procurement to various types of Organisation

  • Recognise the role of the Procurement/Purchasing Manager

  • Recognise the advantages and disadvantages of centralized and decentralized Purchasing

  • Identify the contents of a Purchasing Manual

  • Understand the role of the Purchasing Manager

  • Understand the Purchasing process

  • Identify the major players in Public Sector Procurement

  • Distinguish between vendor Appraisal and Vendor Rating

  • Understand the elements of stock/inventory control

  • Identify the factors relating to the movement of goods


  • Apply purchasing procedures

  • Apply the Public Sector procurement policy guidelines

  • Apply the steps in the Purchasing Process

  • Classify and code stock items

  • Apply stock valuation methods

  • Create and maintain stock lists

  • Carry out stock taking procedures

  • Apply appropriate treatment to surplus stock

  • Determine reorder levels and quantities

  • Determine number and frequency of orders

  • Prepare Purchasing documentation


  • Appreciate the contributions of Procurement to organization effectiveness and efficiency

  • Appreciate the interrelationship among Procurement, stores and Inventory control and other functions

  • Appreciate purchasing ethics

  • Appreciate the importance of documentation and records in Supplies Management


  • The Purchasing Function

  • Range of Procurement activities

  • Purchasing Procedures

  • Organisation of Purchasing

  • The Purchasing Manual

  • Purchasing Ethics

  • Role of Purchasing Manager

  • The Purchasing Process

  • Introduction to Public Sector Procurement Policy guidelines

  • Major players

  • Vendor Appraisal and Vendor Rating

  • Relationship between purchasing and other organization functions

  • Classification and coding of stock items

  • Elements of Inventory Control

  • Stock Valuation Methods

  • Supplies documentation and records

  • Creating and maintaining stock lists

  • Stock Taking Procedures

  • The Management of Obsolete, Obsolescent and Redundant Stock - Movement of Goods/Transportation – Land, Air and Sea

Facilitation Strategies

The recommended methodology is a combination of:




Site visits

Case studies, Individual project Group activities.


Course Work – Individual project      40%

Site Visit                                             10%

Final Examination                               50%